Administrative Assistant | Brew By Numbers

Administrative Assistant

At BBNo we value creative and independent thinking, a sense of ownership in one's role and a desire to go above and beyond the call of duty. We are determined to be the best brewery in London and are looking for someone instrumental in helping us realise that goal.

Brew By Numbers is looking for a hyper detailed multi-tasker with excellent communication skills, an upbeat attitude and a sense of urgency. Candidates should be able to assist management and colleagues by providing polite and professional assistance via phone, mail, and e-mail. The successful candidate should be professional and polite whilst also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. The role requires a keen eye for detail concerning account reconciliation and ledger balancing. A familiarity with computers, in particularly Excel, Xero & Tradegecko will be necessary for the role.


  • Credit control – monitoring customer account activity, generating and sending invoices, chasing late payments
  • Bookkeeping - processing and paying bills, sending receipts, managing queries
  • Processing open day takings – cashing up, reconciling, banking
  • Processing and reimbursing employee expenses

  • Procurement processes for new commodities and services
  • Ordering company supplies, maintaining stock
  • Monitoring multiple email accounts, answering queries from customers, suppliers and public, forwarding to team members when appropriate
  • Opening and distributing/processing mail
  • Managing utilities for both sites

  • Management of online retail sales (Eebria) – publishing stock, processing orders
  • Assisting with wholesale customer queries re accounts, stock, ordering and payments
  • Processing new wholesale customer accounts and following up after first order
  • Process accurate EMCS duty movement details for international shipments

  • Assisting with wholesale order processing, picking and packing
  • Assisting with taproom setup on Fridays
  • Maintenance of cleanliness and tidiness around the brewhouse and warehouse
  • Organising food delivery for staff lunches


The successful candidate will have:

  • Prior administrative experience
  • Desire to be proactive, a sense of urgency
  • Good computer skills
  • Attention to detail is key

  • Free staff lunch
  • Travel opportunities locally and abroad for events and tap takeovers
  • Working for one of the top craft breweries in the UK
  • Free Beer, Woohoo!

To Apply please send your CV and a short covering letter to;